2.0 OVERVIEW OF THE GUIDE

The GUIDE consists of three modules and each module includes specific steps. The steps are shown in Figure 2 and discussed in detail in Section 6; general information about each module is discussed below.

2.1 PROFILE MODULE

The first module in the GUIDE is the Profile Module. The first screen in this module is where a utility identifies itself by name, address and type of water supplier. Contact information for utility staff (or consultants) using the GUIDE is also entered. The user continues through screens inputting data pertaining to Water and/or Consumptive Use Permits, sectors and meter sizes, historical water use, high use customers, population and water use projections, utility rate structure, cost of water, socio-economic data, and currently implemented measures and BMPs. The utility also performs a water audit using the American Water Works Association/International Water Association (AWWA/IWA) water loss method.

Information submitted in this module is used by the GUIDE to determine which measures and BMPs are appropriate for the utility. After all screens in the Profile Module have been completed, the GUIDE prepares a Profile Summary Report and Baseline Plan. The Profile Summary Report includes the information entered by the utility. The Baseline Plan includes a list of default and optional measures and BMPs, and indicates which of the BMPs/measures are currently being implemented (see Figure 3). It also provides recommended actions for each measure and BMP. The Baseline Plan is a read-only screen that can be printed by selecting the “Print Baseline Plan” button on the bottom of the screen. The Profile components that are used to determine if a measure or BMP is default or optional for the utility are discussed in Section 6.

Figure 3. Baseline Plan

2.2 PLANNING MODULE

The first screen in the Planning Module is the Water Conservation Toolbox (Figure 4). The Toolbox is similar to the Baseline Plan in that it shows default and optional measures and BMPs. However, the Toolbox is a dynamic screen that can be edited by the user. In this screen the user can select each measure/BMP in the toolbox and view the recommended action (which is the same GUIDE-generated recommended action provided in the Baseline Plan). The user can propose an “alternative action,” provide a comment about the recommended action, or provide a comment relating to implementation of the measure or BMP. The user can also build and save BMP “scenarios” by changing factors affecting the BMP such as the number of customer accounts affected, or the cost of the BMP. This allows the utility to compare the potential water savings and cost-effectiveness of any number of implementation strategies.

The user also has the ability to remove default or optional measures/BMPs. Removing a default measure/BMP requires an explanation (the GUIDE prompts the user to provide an explanation in a comment box) but optional measures/BMPs can be removed without an explanation. It is recommended that the user develop more than one scenario for a BMP to determine its cost effectiveness under various implementation strategies before removing it from the Toolbox.

Figure 4. Water Conservation Toolbox with Left Navigation Pane Hidden

Also available in the Planning Module is the ability to develop and save more than one BMP Plan by selecting different combinations of BMP scenarios. For example, one Plan might have a more aggressive toilet rebate program, and less aggressive urinal rebate program than another. Any combination of scenarios can be combined to create a Plan. The user can create several Plans and save them under different names (see Figure 5).

Figure 5. Manage Planned BMPs Screen

The BMP Plan Summary screen (Figure 6) includes summary information for all the BMP Plans the user has developed. The Summary includes cumulative water savings planned, water use and per capita projections without conservation and with planned conservation, and a percent reduction as a result of planned conservation. By comparing the effect of the different BMP Plans (BMP mixes) created, the user can select the BMP Plan that provides the water savings or per capita goal that the utility needs to achieve for permitting purposes or is willing to commit to. Once the user has selected the BMP Plan it wishes to commit to, the user can mark the Plan as the one to submit to the District.

Figure 6. BMP Plan Summary Screen

The GUIDE will generate a Water Conservation Implementation Plan consisting of the BMP Plan selected and the default and optional measures that are in the Toolbox.

2.3 REPORTING MODULE

The Water Management District will establish the reporting frequency at the time of Plan review/acceptance. After measures and BMPs have been implemented by the utility, the user will return to the GUIDE to report on implementation, and actual water use and population. Implementation is reported in the GUIDE at yearly intervals; however, the reporting frequency determined by the District may be less frequent. For example, the District may require the utility to provide a report every two or three years.

The central screen for the Reporting Module is the Water Conservation Reporting Dashboard (Figure 7). From this screen, the user reports whether the measures/BMPs were implemented exactly or differently than planned. If a BMP or measure was implemented differently than planned, the user selects that measure or BMP and reports on actual implementation, including an explanation of why it was implemented differently than planned. For BMPs, the GUIDE calculates the difference between planned and implemented number of measures, costs, and savings.

Figure 7. Water Conservation Reporting Dashboard

3.0 END-USER REQUIREMENTS

In order to access the GUIDE, you will need following:

§ A computer capable of accessing the internet

§ A (high speed) connection to the internet

§ A browser - typically Internet Explorer^© version 6.0 (or higher), or Mozilla Firefox^© version 1.5 (or higher).

The browser should have cookies enabled to allow the GUIDE to keep track of who is logged into the GUIDE during the session. Enabling cookies can be done by modifying the cookie settings for your browser (typically found by selecting “ToolsàOptions” from the toolbar menu of your browser). For further assistance, see your Administrator.

§ An e-mail address that will be used for the login ID, and for notifying you after you register with Conserve Florida.

4.0 GETTING STARTED

The purpose of this section is to introduce the data that you will need to obtain to complete the profile process. Instructions on how to register, login, and begin using the GUIDE are also included.

4.1 DATA NEEDED TO COMPLETE THE PROFILE

· Water and/or Consumptive Use Permit applications and existing WUP/CUP permits

· Billing Data for at least the two full calendar years (you may enter historical data for up to 10 years)

· Customer Classes and description of the classes

· Meter sizes used by each customer class

· Number of accounts for each customer class

· Number of multi-family units in the service area

· List of the highest water user’s (see Section 6.1.6)

· Population and water use projections per year for the next five years, then in five-year increments through a 20-yr horizon (see Section 6.1.7)

· Current per capita water use and the calculations your utility used to calculate it (see Section 6.1.7)

· Water production data for the last full calendar year:

o Raw water withdrawn

o Raw water imported

o Raw water exported

o Treated water produced

o Treated water imported

o Treated water exported

o Total volume billed

o Total volume of all unbilled metered use

· Cost of water (see Section 6.1.9)

· Rate structure of all sectors and uses

· Socioeconomic data from the U.S. Census Bureau or Property Appraiser’s Office

o Estimated number of homes built before 1983

o Estimated number of homes built between 1983 and 1995

o Estimated number of homes built after 1995

o Median assessed value of homes in the service area

o Estimated average household size (people per home (pph)) for single family and multi-family

4.2 FINDING THE GUIDE ON THE INTERNET

Open your internet browser, type in www.conserveflorida.net in the address, and select the “enter” key on your keyboard. The opening page will request that you login or register using the blue navigation pane on the left side of the screen (see Figure 8).

Figure 8. Conserve Florida Opening Page

4.3 REGISTERING

If this is your first time to use the GUIDE, select “Register” on the left navigation pane and enter your information on the Registration screen (Figure 9). After you have completed registering, the GUIDE will redirect you to the opening page where you can then login using the username and password that you registered with. You will receive a confirmation email that your registration was successful.

Figure 9. Registration Screen

4.4 CHANGING YOUR PASSWORD

To change your password, use the “Go To” drop-down menu in the left navigation pane and select “change password.”

4.5 LOGGING IN

After registering, you may immediately login to the GUIDE. Select “Login” from the left navigation pane on the opening screen, and enter your User Name and Password in the appropriate fields (Figure 10). If you have not registered yet, select "Register Now!” and follow the registration procedure described in Section 4.3.

Figure 10. Login Screen

4.6 RETURNING TO THE GUIDE

When returning to the GUIDE, after you enter www.conserveflorida.net in your internet browser and go to the opening page, select “Login” and login as described in Section 4.5.

4.7 FORGETTING USERNAME/PASSWORD

If you for forget your username or password, select “Forgot Username or Password?” from the Login screen. Enter your email address that you provided during the registration process. The GUIDE will send you an email notifying you of your login credentials that will include your original Username and a new GUIDE-generated Password.

4.8 HOME PAGE

After you have successfully logged in, the Home Page of the GUIDE (Figure 11) will open. You are ready to begin using the GUIDE!

Before you begin setting up a utility profile and completing other steps of the GUIDE (Section 6), please read Section 5 of this User’s Manual for information on how to navigate through the GUIDE.

Figure 11. Conserve Florida Home Page

5.0 NAVIGATING THROUGH THE GUIDE

How to navigate through the GUIDE is described in this section. The GUIDE’s navigation is flexible; the user can toggle between screens that apply to each other.

5.1 OVERALL COLOR SCHEME

There are three main colors used by the GUIDE. This design is intended to help the user remain oriented as to which module the user is working in or wishes to go.

§ Blue = Profile Module

§ Yellow = Planning Module

§ Gold = Reporting Module

5.2 PROCESS STEPS

The Conserve Florida goal-based process involves the twelve steps listed on the Home Page (Figure 11). Each underlined step links the user to the screens associated with the step selected. All twelve steps are also displayed as color-coded (see Section 5.1) tabs on the top of each screen. The process step that you are currently in has a white background, matching the rest of the screen.

Descriptions of the steps are provided on the top tabs as “mouse-overs.” As you place your mouse over each of the steps on the tabs at the top of the page (without selecting the tab) a description of the step is displayed. Each step is discussed in detail in Section 6.

5.3 LEFT NAVIGATION PANES

The left navigation panes are also color coded (see Section 5.1) based on the module you are currently working in, and are configured for the elements in that module. The color coding is especially helpful when toggling between modules. For example, measures and BMPs are elements of all three modules, and the names of specific measures/BMPs appear in the left navigation pane of each. However, the screen that opens for a specific measure/BMP is different depending on which module you are working in. In the Profile Module, the link for a measure/BMP in the left navigation pane opens a screen that asks questions regarding the current implementation status of the measure/BMP; whereas, the link of the same name in the Planning Module left navigation pane will open a different screen that allows you to build BMP scenarios. Likewise, in the Reporting Module, the link of the same name allows you to report on implementation of the measure/BMP.

5.3.1 Hide Menu Function

There is a “hide menu” function available on the top of each the left navigation pane. Selecting “hide menu” hides the left navigation pane and the option “show menu” appears. Hiding the left navigation pane shows more of the screen and minimizes the need for horizontal scrolling. Select “show menu” to unhide the left navigation pane.

5.3.2 Drop-down Menus on the Left Navigation Pane

Drop-down menus on the left navigation pane are dynamically configured to provide the appropriate selection to the user. The drop-down menus include:

§ “Go To” – This menu always contains the following options (note that the Module options take the user to the first step of each Module):

o “Home” – Goes to the Conserve Florida Home Page

o “Profile Module” – Goes to the first screen of the Profile Module, Utility/User Maintenance (this is also the Step 1 screen)

o “Planning Module” – Goes to the Water Conservation Toolbox (this is also the Step 4 screen)

o “Reporting Module” – Goes to the Reporting Dashboard (this is also the Step 10 screen)

o “Change Password” – Goes to the Change Password screen discussed in Section 4.4.

§ “Water and/or Consumptive Use Permits” – this drop-down menu in the Profile Module includes the option, “create new,” for new data entry, and also contains all permit numbers (or project names for new permit applications) for data previously entered by the user (see Section 6.1.3). Selecting a permit number or project name will take the user to the Water and/or Consumptive Use Permit screen for that permit. Selecting “create new” will take the user to the Water and/or Consumptive Use Permits screen with all fields blank.

§ “Historical Water Use” – this drop-down menu in the Profile Module includes all sectors previously identified under the Sectors and Meters section of the Profile Module (see Section 6.1.4). Selecting one of the sectors from the drop-down menu will take the user to the Historical Water Use screen for that sector. Note that “retail” is not a selection; it is used as a category heading for single-family, multi-family, non-residential, and bulk sectors.

§ “High Use Customers” - this drop-down menu in the Profile Module includes the names of all high use customers previously identified under the High Use Customers section of the Profile Module (see Section 6.1.6). Selecting one of the customer names from the drop-down menu will take the user to the High Use Customer screen for that customer. An option, “create new,” is also available. Selecting “create new” will send the user to the High Use Customer screen with all fields blank.

§ “Utility Rate Structure by Sector” – this drop-down menu in the Profile Module includes all sectors previously identified under the Sectors and Meters component of the Profile Module. Selecting one of the sectors from the drop-down menu will take the user to the Utility Rate Structure screen for that sector.

§ “Manage Planned BMPs” – this drop-down menu in the Planning Module includes the name of all BMP Plans previously developed. Selecting one of the BMP Plans from the drop-down menu will take the user to the Manage Planned BMPs screen for that Plan. Selecting “create new” will take the user to a Manage Planned BMPs screen with all fields blank.

5.4 MOUSE-OVERS

The GUIDE includes mouse-over functions in many places. When mousing-over a component (placing the mouse over a component, without selecting the component (i.e. without clicking on it)), details of that component are displayed. Mouse-over functions in the GUIDE include:

§ Steps – placing the mouse over process steps located at the top of each screen displays a description of the step

§ Measures/BMPs – mouse-over details include:

Profile and Planning Module – Measure/BMP mouse-overs in the left navigation pane of the Profile and Planning Modules, and in the Water Conservation Toolbox include the definition of the measure/BMP.

Measures in the Reporting Module – Mouse-overs for measures in the left navigation pane of the Reporting Module, and in the Water Conservation Reporting Portfolio include the definition of the measure.

BMPs in the Reporting Module – Mouse-overs for BMPs in the left navigation pane of the Reporting Module, and in the Water Conservation Reporting Portfolio include the category, sector, and planned implementation details for the BMP.

5.5 MANAGING DATA FOR MULTIPLE UTILITIES

The GUIDE can accommodate multiple utilities within a single user account and other users can access each other’s account as discussed in Section 6.1. To create a new utility, select “create a new utility” from the first question on the Home Page. If you have multiple utilities, the Home Page will include a drop-down menu of utilities after the phrase, “View/Edit an existing Profile/Plan/Report” as shown in Figure 11. Once you have selected a utility to work with, all screen headers will include the name of the utility you are working with. For example, if you selected Charlotte County from the drop down menu on the Home Page (or if that is the only utility in your account), the Toolbox heading will be “Water Conservation Toolbox for Charlotte County.” Other screens are configured such that the name of the utility is displayed above the left navigation pane (left of the step tabs).

5.6 GLOSSARY

Every screen in the GUIDE includes a link to the Conserve Florida Glossary in the top right corner. Selecting “Glossary” opens a search engine and prompts the user for a keyword. Enter a word or phrase and select “ok.” The GUIDE will provide all instances of the word or phrase requested, either as a glossary term or as a word/phrase in a definition. The Glossary, with sources is available at http://www.conserveflorida.net/documentation/manual.html for downloading.

5.7 USER’S MANUAL

Every screen in the GUIDE includes a link to this User’s Manual. Selecting “User’s Manual” opens a copy of the Manual with the option to print a hard copy of the Manual.

6.0 THE CONSERVE FLORIDA PROCESS - STEP BY STEP

After successfully logging in (see Section 4.5), the Home Page will open (Figure 11). This page includes the stepwise Main Menu shown below. You can either create a new utility or select a previously created utility from the drop-down menu. Each step is described in detail in Section 6.

PROFILE MODULE

Step 1: Enter Profile Information

Step 2a: View/Print Profile Summary Report

Step 2b: View/Print Baseline Plan Report

Step 3: Consider conducting preliminary review of Profile and Baseline Plan Reports with the Water Management District

PLANNING MODULE

Step 4: View Edit/Print Water Conservation Toolbox Summary

Step 5: Consider conducting a review of Profile and Toolbox Summary with Water Management District

Step 6: Develop BMP Portion of the Plan

Step 7: Review BMP Plan Summary

Step 8: View/Print Implementation Plan of Measures and BMPs

Step 9: Water Management District Review of Plan

REPORTING MODULE

Step 10: Report on Plan Submitted as Step 9

Step 11: View/Print Plan Report and Submit to District

Step 12: Water Management District Review of Plan

6.1 PROFILE MODULE - STEP 1: ENTER PROFILE INFORMATION

From the Home Page, select Step 1 and the Utility/User Maintenance screen will appear. Finish entering information in this screen and select the “ok” button at the bottom of the screen to save it. As you save each Profile Module screen, the GUIDE automatically links you to the next screen listed on the left navigation pane. You can also move between Profile Module screens by selecting a specific menu item from the navigation pane. Continue entering data in each Profile Module screen until all screens have been completed.

It is important to go to screens in the order in with they appear in the left navigation pane because information you enter in some of the screens is used to configure screens you will go to later. One example of this is the Sectors and Meters screen (see Section 6.1.4). It is equally important to answer all questions in all screens. This allows the GUIDE to determine which measures and BMPs are default and which are optional for your utility, and generate a “recommended action” for each measure/BMP.

The information you provide in this module needs to be consistent with information provided in your WUP(s) and/or CUP(s).

6.1.1 User/Utility Maintenance

In this section of the Profile Module, you will enter basic information pertaining to your utility.

§ Name of Utility – Enter the name of the utility.

§ Type of Water Supplier - Use the drop-down menu to select a water supplier type. You can select multiple types (e.g., wholesale and retail) by pressing the “Ctrl” key as you select appropriate supplier types.

Note that this is a description of what type of water supplier your utility is, not what type of water it uses. The GUIDE uses the selected type of water supplier to navigate you through screens applicable to the chosen supplier type(s). For example, if you select “retailer” only, you will not be prompted to enter information pertaining to wholesale water on the Sectors and Meters, Historical Water Use, and Utility Rate Structure screens.

§ Address - Enter the main address for the utility as it appears on the WUP(s) and/or CUP(s).

§ Primary Contact - Enter the primary contact name for the utility’s Water Conservation Plan.

§ Description of Service Area - Enter a description of the Utility’s service area covered by the Plan.

If the utility is submitting one Water Conservation Plan for the entire service area, enter “[utility’s name] entire service area.” In some cases a utility may choose to develop different Water Conservation Plans for different service areas. In this case, enter a description of the service area covered by this Plan is for (e.g., South County, or Retail Service Area Only). A utility that is both a wholesaler and a retailer may choose to develop a Plan for their retail service area only and encourage (or require through ordinance development) their wholesale customers to develop their own Plan.

§ Other Users - Enter information for the primary contact and other contacts that you want to have access to your data.

For wholesalers or water supply authorities (WSAs) that are working with their wholesale customers to develop Plans, it is recommended that the wholesale customer include who they buy water from (the WUP/CUP permittee) as an additional user. This allows the utility to develop their Plan and make it available to the wholesaler or water supply authority for approval before sending it to the Water Management District. The WUP/CUP permittee is the only organization that should submit the Plan to the District, unless a separate arrangement has been made among the utility, District and wholesaler/WSA.

Other users that you include will need to register with Conserve Florida as described in Section 4.3 to access your data. The GUIDE uses their email address to identify them and give them the same access to your data as you have.

If you are a user on someone else’s account, be sure changes you make to the data are acceptable to the utility who is the primary user as there is only one instance of the account. If sharing an account poses a concern to the primary utility, the other utility can send the GUIDE-generated reports to the wholesaler/water supply authority and make changes to the GUIDE as agreed upon by all parties.

6.1.2 Plan Horizon

In this screen, the GUIDE prompts you for the start year and the last year of the Water Conservation Plan that you are building. The GUIDE uses the years entered to configure the Population and Water Use Projections screen in the Profile Module, and the Toolbox Summary screen header and the implementation schedules for each BMP in the Planning Module.

6.1.3 Water and/or Consumptive Use Permits

Enter information on all WUPs/CUPs that include the utility as the permittee. The GUIDE prompts you to skip data entry for this screen if you do not have any WUPs/CUPs.

The permit status options are:

Application for a new permit
Application to renew an existing permit
Application to modify an existing permit
Existing permit (not being renewed or modified)

For all existing permits (being renewed, modified, or existing but not being renewed or modified), enter a permit number. For a new permit, enter the name of the project in lieu of a permit number using a name that will assist the District in identifying the permit application that the Plan was developed for. For new permits, enter quantities requested. For permit modifications and renewals, enter the currently permitted and modified requested quantities.

After entering information for the selected permit status, enter information for other permits by choosing “yes” for the last question on the screen, “Does your utility have any other WUP/CUPs?” Continue entering information for all WUP/CUPs for which your utility is the permittee. After you have entered information for all WUP/CUPs, answer “no” to the last question and select the “ok” button to go to the next profile screen.

After permit information has been entered in this screen, it can be accessed and viewed, or edited at any time. To do this, on the left navigation pane, under Water and/or Consumptive Use Permits, select the permit number (or project name for new permits) from the drop down menu.

6.1.4 Sectors and Meters

This screen captures information about the utility’s water-use sectors, meter sizes, and billing frequency. It is very important to enter data in this section because the GUIDE uses the data to properly configure the Historical Water Use, Utility Rate Structure, and the Fixed Interval Meter Reading, Testing, Calibrating, Repairing, and Replacing screens. If you do not answer all the questions on the Sectors and Meters screen, the subsequent screens will not configure correctly.

Default definitions of the various water use sectors are shown below and are provided in the Glossary. The definitions are also on the Historical Water Use screens for each sector and you will have the option in each sector screen to change the definition if your utility uses a different definition for any of the terms.

Retail

Single Family (SF) - Connections that are metered such that the water use of a single family is being metered. This water use sector includes townhomes, duplexes, and mobile homes when they are individually metered.

Multi-Family (MF) - Connections that are metered such that the water use of multiple families is being metered. This water use sector includes townhomes, apartments, and mobile homes when each unit is not metered individually by the utility.

Non-Residential (NR) - Includes all water use customers that are not residential customers. Note that bulk and wholesale customers are not included in this category; they have their own categories.

o Commercial - Customers that are service-oriented such as hotels, restaurants, retail shops, and grocery stores.

o Industrial – Includes manufacturers, breweries, power plants, etc.

o Institutional – Includes government- and/or privately-owned and/or operated, and institutional facilities such as hospitals, schools, and jails.

Bulk- Customers who buy large amounts of water at a special rate (called a bulk rate).

Wholesale - Customers who buy water for the purpose of resale.

If you are a wholesaler or water supply authority only, you will not see the Retail (SF, MF, NR, Bulk) options. If you are a retailer only, you will not see the Wholesale option. If you do not see a sector that should apply to you, go back to the User/Utility Maintenance screen (select from left navigation pane) and confirm that you selected the correct type(s) of water supplier.

6.1.5 Historical Water Use

This section of the Profile Module includes a screen for every water use sector identified in the Meters and Sectors screen. Figure 12 is an example for the MF sector. Although the option not to enter data is available, it is highly discouraged. Water use per sector will be compared against the utility’s total water use to help profile your utility.

Figure 12. Historical Water Use Screen for the Multi-Family Sector

To begin entering historical water use data for your utility, select the sector from the drop down menu in the left navigation pane. The GUIDE will open the screen for that sector. As you complete data entry for each sector, select the “ok” button at the bottom of the screen and the GUIDE will open the screen for the next sector.

For each sector, the screen displays the default definition of that sector, with an option to provide an alternative definition if your utility defines the sector differently. Under the non-residential sector, you can further disaggregate your historical water use into industrial, commercial, and institutional sub-sectors.

There is also an option to create a user-defined sub-sector and then assign that sub-sector to a main sector. For example, a user could define a sub-sector for hotels and assign the sub-sector as being part of their commercial sub-sector or simply their non-residential sector (if they chose not to break down their NR sector into commercial, industrial and/or institutional sub-sectors). The user-defined sub-sector could be applied to any sector or sub-sector. If a utility wants to separate out a specific development for example, that could be done by selecting “other” under Historical Water Use and assigning the sector to the SF or MF sector.

For each sector (and sub-sector, where selected), the water use and number of accounts (or units in the case of MF) is requested. You may enter annual average or monthly data. Data is required for the last two full years but you may enter historical data for up to ten years. If your utility uses a volumetric unit other than gallons (cubic feet for example), please convert your data to million gallons before entering it. If you wish to enter monthly data and your utility reads meters and/or bills for water use less often than monthly, please convert your data to monthly data prior to entering it.

Below is a summary of the GUIDE function depending on if annual or monthly data is entered.

If you enter water use billed monthly in million gallons (MG), the average day demand (ADD) will be calculated for each month by dividing the monthly volume entered by the number of days in that month (MGD). Also, the annual ADD will be calculated by summing the monthly volumes (MG) and dividing by 365 days.

If you enter the water use billed for the year (MG), the GUIDE will calculate the annual ADD by dividing the annual water use billed by 365 days (MGD). The monthly fields will remain unpopulated.

If you enter the number of accounts (or units for MF) for each month, the GUIDE will calculate the average use per account (or unit) in gallons per account per day (gpad) or gallons per unit per day (gpud). The GUIDE will also calculate the average number of accounts for the year by taking the average of the monthly number of accounts (or units).

If you enter the number of accounts (or units) for the year, the annual average use per account (or units) will be calculated by dividing the annual average water use (MGD) by the annual average number of accounts (or units).

After you have entered data for each applicable sector, you can view or edit the data at a later time by selecting the sector from the left navigation bar under Historical Water Use.

6.1.6 High Use Customers

Identifying the utility’s highest water-use customers helps the utility to target customers for BMP implementation. Typically, a large water-using customer will have multiple meters; therefore, these customers should be identified from the utility’s billing data by the name of the customer rather than their meter number(s). This section of the Profile Module allows users to identify up to 25 of their highest water-use customers and provide a description of the methodology used to identify those customers.

A high-use customer is defined as a customer whose water use amounts to 1% of the utility's total water use, 5% of the total water used by its sector, or whose annual average water use is more than 50,000 gallons per day. For each customer that fits this definition, please enter the information requested.

After you have entered data, you can view/edit your entries at a later time by selecting the customer’s name from the drop-down menu in the left navigation pane under High Use Customers.

6.1.7 Population and Potable Water Use Projections

In this screen (Figure 13), you will enter population and water use projections for your utility. In many cases, water use, population projections, and related data have been determined by the utility in conjunction with the Water Management District. If at all possible, water use and population projections used in the water conservation planning process must be consistent with those joint planning processes, particularly the Regional Water Supply Plans (RWSP) developed by the water management districts. An independent projection of population or water use should be made in developing a water conservation plan only if one is not available in the regional water supply planning process, or if the utility and District agree that more accurate data is available.

Figure 13. Population and Water Use Projections Screen

Population Projections

Population in the context of water supply planning is defined as the number of people within your utility's service area. Sources of acceptable population data and means of adjusting for seasonal variations vary among districts. Examples of acceptable population sources include Comprehensive Land Use Plan (developed under Chapter 9J-5, F.A.C.), University of Florida Bureau of Economics and Business Research (BEBR), U.S. Geological Survey (USGS), Regional, District, County or Municipal Planning Councils, or Metropolitan Planning Organizations (MPOs). Some districts allow for the population to be calculated by multiplying the number of connections by the people per household as reported by the U.S. Census Bureau.

Water Use Projections

If there is no authoritative source for water use projections, there are two general methods to project system-wide water use. One method uses projected population and the current per capita water use, and the other method uses the number of equivalent dwelling units (EDUs) and the current use per EDU.

Method 1- Water use projections using population

Step 1 – calculate the current per capita water use (gallons per capita per day (gpcd)) from historical billing data and population.

Step 2 – multiply the current per capita use by the population projections to get projected water use.

If you use this method, please enter the current per capita water use and population projections. The GUIDE will then calculate water use in million gallons per day for you (Step 2). The per capita water use you entered will also be displayed in the table.

Method 2- Water use projections using Equivalent Dwelling Units

Step 1 – calculate your current use per EDU from historical billing data and number of EDUs

Step 2 – multiply your current use per EDU by the number of projected EDUs to get your projected water use.

In the case where a utility uses EDUs to calculate water use, they might also (depending on their district) calculate population by multiplying the number of projected residential EDUs by the people per household (pph) for their service area. Other sources of population data discussed above could also be used with this method (with district guidance).

If you use this method, please enter your water use and population projections. The GUIDE will calculate your per capita water use for you. For reference purposes, please also provide your current per capita water use although it will not be used to calculate your water use projections.

The GUIDE will determine the size of your utility based on the year-5 projected population and water use. The logic that is used to determine size is described below.

Small Utility: Year-5 average day demand of less than 1 MGD, or a year-5 population of less than 10,000 people.

Medium Utility: Year-5 average day demand of 1 to 10 MGD, or a year-5 population of 10,000 to 100,000 people.

Large Utility: Year-5 average day demand greater than 10 MGD, or a year-5 population greater than 100,000 people.

6.1.8 IWA Water Audit

A system water audit is defined by the Conserve Florida Glossary as “a water conservation measure where the water supplier performs a systematic accounting of water throughout the production, transmission and distribution facilities of a water supply system.” The IWA Water Audit screen uses the International Water Association (IWA) method. This method for water accounting discourages the use of the term “unaccounted for water” but suggests that in the case that the term unaccounted for water must be used, that it can be calculated the same as non-revenue water. Since water management district rules and permit conditions include the term unaccounted for water, non-revenue water calculated in this screen can be used as a measure of unaccounted for water. However, your water management district may require you to calculate unaccounted for water by a different method, such as a method set forth in their WUP/CUP Basis of Review Guidelines or AWWA Manual 36.

Below is a list of data that the GUIDE will ask you to enter. You should obtain the data from your utility’s water production personnel. When requesting this data from production personnel, confirm that it represents total volumes for your utility, not just for one plant. Please enter the average use in MGD for the last full calender year.

Raw water withdrawn
Raw water imported
Raw water exported
Treated water produced
Treated water imported
Treated water exported
Total volume billed
Total volume of all unbilled metered use

Using the data entered above, the GUIDE will calculate the following parameters according to the calculations shown below.

Net raw water:

raw water withdrawn + raw water imported – raw water exported

Net treated water:

treated water produced + treated water imported – treated water exported

Non-revenue water:

net treated water – total volume billed

Estimated system losses:

(non-revenue water – total volume of all unbilled metered uses) / net treated water.

6.1.9 Cost of Water

In order to determine how cost effective quantitative BMPs are for your utility, it is important to know the current cost of water, and more importantly, the cost of the next increment of supply. The next increment of supply refers to the cost of your utility’s next source. For example, your utility may be withdrawing and producing groundwater at $1.05 per thousand gallons but you know that the next increment of supply will be desalination at $3.20 per thousand gallons. The cost effectiveness (cost per thousand gallons saved) of implementing BMPs should be compared to the cost of the next increment of supply so the utility can choose BMPs that will cost less than producing the next increment of supply.

In this screen, the GUIDE asks for the cost of the next increment of supply. It also calculates your current cost of water based on a volumetric-weighted average of the existing sources you provide.

To get the costs requested in this screen, you should work closely with utility management staff (engineering, production, and/or finance). The cost of water may also be available in your utility’s Water Master Plan, if available. However, you should confirm costs found in any publication with utility management staff as the cost can fluctuate based on a number of variables.

6.1.10 Utility Rate Structure

In this screen you will enter information about your utility’s latest rate structure. The first questions ask “what year were your latest rates adopted,” and “when was your last rate study.” The next question asks if your rates are indexed; indexed means annually adjusted based on an established index. After entering this preliminary information, the GUIDE will ask for your utility’s rate structure for each of the water use sectors previously identified in the Sectors and Meters screen.

6.1.11 Utility Rate Structure by Sector

To enter data for each sector, select the sector from the drop down menu. If the format of the data fields is not consistent with your utility’s rate structure (for example, base charges are not based on meter size), you may opt out of entering data as each sector includes a question at the top of the screen, “If you have no data to enter for this sector or you are not able to enter your data into the format provided, please check this box and select “ok.” If you do not enter data in this screen, you will need to send a copy of your rate structure to your water management district when you submit your Plan.

In addition to potable water rate structures for each sector, is the opportunity to enter a rate structure for potable irrigation use and reclaimed water.

After you have entered data for each applicable sector, you can view or edit the data at a later time by selecting the sector from the drop-down menu under Rate Structure by Sector in the left navigation pane.

6.1.12 Socio-economic Data

In this screen you will be asked to enter data regarding age and cost of homes, and household size.

The age and cost of homes in your service area can be estimated from the Property Appraiser’s Database. The household size is included in U.S. Census data, but is not broken into SF and MF people per household. This data may also be available in your local government’s Comprehensive Plan. If you cannot find the data you need, your water management district may be able to help you as some of this data may have been collected/estimated for their Regional Water Supply Plan.

6.1.13 Measures and BMPs

The GUIDE includes a rather comprehensive list of measures and BMPs. Measures in the GUIDE are considered to be water conservation practices that enhance water use efficiency, but the water savings attributed to the measures are difficult to quantify. BMPs in the GUIDE are water conservation practices that have quantifiable water savings.

The term “measure,” is also used to describe implementation of a single item within a quantifiable BMP. For example, if a utility retrofits 200 toilets in the non-residential sector, it is said that for the Toilet Retrofit BMP, the utility has implemented 200 measures. Also, for this specific BMP implementation scenario (i.e. non-residential toilet retrofit) the savings rate is 26 gallons per measure per day (gpmd), which is the same as 26 gallons per day per toilet retrofitted.

The remainder of the screens in the Profile Module is specific to water conservation measures and BMPs that your utility may or may not be implementing. It is important to enter information into each of these sections, even if your utility currently does not implement the measures/BMPs. Information entered will be used to determine which measures/BMPs are default or optional for your utility and which ones are currently being implemented. The data will also be used by the GUIDE to generate a recommended action for each measure/BMP.

All of the BMPs include a discount rate (interest rate used to convert dollars budgeted for the future into current-year dollars) and some BMPs include a default savings rate. You can change the defaults with an explanation.

Each measure and BMP is defined below and also in the Conserve Florida Glossary (See Section 5.6). Logic used to determine if the measure/BMP is default or optional for your utility is also provided below. Utility size determination, which factors into whether a measure/BMP is default or optional, is discussed in Section 6.1.7.

After you enter data for each measure/BMP, select the “ok” button and the GUIDE will open the screen for the next measure/BMP.

Operational Measures

Source-Water Metering - default for small, medium and large utilities.

Definition: A water conservation measure where the water supplier meters the source water at the point of withdrawal.

Service-Connection Metering - default for small, medium and large utilities.

Definition: A water conservation measure where the water supplier meters at each service connection.

Fixed-Interval Meter Reading, Testing, Calibrating, Repairing, and Replacing Meters - default for small, medium and large utilities.

Definition: Fixed-interval meter reading is a water conservation measure where the water supplier reads the service connection meter on a fixed interval, preferably monthly. Testing, calibrating, repairing, and replacing meters is a water conservation measure where a water supplier tests, calibrates, repairs and/or replaces meters.

This screen is configured based on the information provided in the Sectors and Meters screen in the Profile Module. This measure is default only in that the utility is required to enter the frequency of each of these utility operations on a meter-size basis. In the Planning Module, the user can enter a utility-recommended action for this measure. The recommended action may be changed based on direction provided by the water management district.

System Audit - default for small, medium and large utilities.

Definition: A water conservation measure where the water supplier performs a systematic accounting of water throughout the production, transmission and distribution facilities of a water supply system.

The GUIDE checks that a water audit is being performed at least as frequent as the least frequent billing cycle identified in the Sectors and Meters screen of the Profile Module.

Leak Detection and Repair - default for small, medium and large utilities where the water loss is greater than 10% (12% for SWFWMD), optional if the measure is currently not being implemented, and water loss is below the threshold.

Definition: A water conservation measure where the water supplier surveys the distribution system to identify leak sounds and pinpoint the exact locations of hidden underground leaks and repair them. If unaccounted water use is greater than 10% (SWFWMD 12%), then a leak detection and repair program is required.

The water loss calculated by the IWA/AWWA method on the IWA Water Audit screen of the Profile Module is displayed at the top of the Leak Detection and Repair screen. However, the utility may calculate water loss by another method that is accepted by their water management district. Therefore, instead of using the water loss calculated by the GUIDE to determine if your utility should be required to implement a leak detection and repair program, the GUIDE provides for the user to enter if their unaccounted for water use is greater than 10%, or 12% if the utility is in SWFWMD. Based on the answer to this question, the GUIDE will determine if the measure is default or optional.

Selective Usage of Pressure-Stabilizing Valves – optional for all sizes, unless currently being implemented, then it is default.

Definition: A water conservation measure where the water supplier controls pressure to reduce the available water pressure to its customers. This would typically take the form of gradually lowering the pressure while still maintaining the minimum pressure necessary to protect human health, meet regulatory requirements, and to address any utility-specific needs.

Conservation Rate Structure – default for small, medium, and large utilities.

Definition: A schedule of utility water rates designed to promote efficient use of water by providing economic incentives; see also water-conserving rate structure.

For this screen, the GUIDE provides a summary report broken down by sectors that identifies whether or not your utility’s rate structure is conserving or not (see Figure 14). The summary is generated from the information entered in the Utility Rate Structure screen of the Profile Module. Each sector shown in the summary table is a link that can be selected to take you back to the Utility Rate Structure by Sector screen in the Profile Module, where you can enter data if you did not do so previously. However, if the format of your rate structure is not compatible with the structure provided by the GUIDE, you can manually provide an answer for the corresponding sector in the Conservation Rate Structure screen by selecting “yes,” or “no” from the drop-down menu. If rate structure data was not provided in the Utility Rate Structure screen of the Profile Module, you will be required to submit your rate structure to the water management district when you submit the Plan.

Figure 14. Conservation Rate Structures Profile Screen

Customer Leak Notification - default for medium and large utilities, default for small utilities only if currently being implemented.

Definition: A water conservation measure where the utility notifies customers when a meter reading indicates that a leak may be present on the customer’s property.

Conservation Coordinator - default for large utilities, default for small and medium utilities only if currently being implemented.

Definition: A water conservation measure where the water supplier designates a water conservation coordinator and support staff (if necessary).

Reuse Feasibility Study - default for medium and large utilities; default for small utilities only if currently being implemented.

Definition: Reuse Feasibility Study as required by FDEP and water management district rules. Additional information read “Evaluating the Feasibility of Reuse,” available at the link: http://www.conserveflorida.net/documentation/manual.html

Educational Measures

Informative Billing – default for small, medium and large utilities.

Definition: System of providing water utility customers with useful information on the relationship between the amount of water they use and the cost associated with that use. Examples of the information include the utility's rate structure, amount of water used in the current month, amount of water used in the previous month, amount of water used in the same month of the previous year, information on the average usage of all customers in the same customer class, seasonal rates and applicable months, drought rates, information on conserving water, or other information deemed appropriate by the utility.

Water Bill Inserts - default for small, medium and large utilities.

Definition: A water conservation measure where the water supplier includes inserts in their customers’ water bills that provide information on water use and costs and/or provide tips for home water conservation.

Retrofit Kit Give Away - default for small, medium and large utilities.

Definition: A water conservation measure or quantifiable BMP (depending on program implementation) that is administered as a customer-installation program or a door-to-door installation program. Retrofit kits typically contain low flow showerheads, faucet aerators, toilet leak-detection dye tablets and informational brochures on how to identify, measure and/or fix leaks.

Public Information/Education - default for small, medium and large utilities.

Definition: Enhancing the awareness and understanding of the importance of water conservation and the availability of practical solutions by providing action steps for the public to practice conservation. For example, the utility implements outreach programs that target customers through various forums that include speakers’ bureaus, booths at public events, printed and video materials, and coordination with civic organizations.

Customer Surveys – optional for all size utilities unless currently being implemented. If any size utility is currently implementing the measure, it is a default measure for that utility.

Definition: The objective of this measure is to determine the implementation rate of modifications recommended by a specific measure or program that the customer participated in, and to gauge the participant’s satisfaction with the program. This could be accomplished by use of a questionnaire sent as a post card. Survey questions could include the extent to which modifications were implemented, the customer’s satisfaction with new equipment, satisfaction with utility personnel and/or utility-appointed contractors who performed the evaluation and/or processed the rebate and the customer’s perceived change in their water bill.

Workshops - default for large utilities, default for small and medium utilities only if currently being implemented.

Definition: A water conservation measure where the water supplier administers and/or helps fund water conservation programs (e.g., FYN) and/or workshops for industries that contribute to water conservation efforts (e.g., plumbers, plumbing fixture suppliers, builders, developers, landscape and irrigation service providers).

Advisory Committee – optional for all size utilities unless currently being implemented.

Definition: A water conservation measure where the water supplier establishes a water conservation advisory committee to involve the public (or members in the case of a water supply wholesaler or water supply authority) in the conservation process; potential committee members include elected officials, local business people, interested citizens, agency representatives and representatives of concerned local groups, and water conservation coordinators. The committee can provide feedback about public information and support for conservation in the community, as well as feedback to the water supplier concerning its conservation plan and help develop new material and ideas.

Wholesale Water Supplier/Water Supply Authority Assistance Programs - optional for all size utilities unless currently being implemented.

Definition: A water conservation measure where the wholesale water supplier/water supply authority provides financial incentives, or equivalent resources, as appropriate, beneficial, and mutually agreeable to their retail water customers or members to advance water conservation efforts and effectiveness.

Policy Measures

Water Waste Prohibition - optional for all size utilities unless currently being implemented.

Definition: A water conservation measure where the water supplier develops and enforces an ordinance prohibiting gutter flooding, single pass cooling systems in new connections, non-recirculating systems in all new conveyer car wash and commercial laundry systems, and non-recycling decorative water fountains.

Landscape/Irrigation Ordinance Development and Implementation- default for small, medium and large utilities.

Definition: A water conservation measure where the utility's local government develops a Florida-Friendly Landscape and Irrigation Ordinance and associated implementation strategies.

Quantifiable Best Management Practices

Reuse Projects - default for medium and large utilities; default for small utilities only if currently being implemented.

Definition: A water conservation quantifiable BMP that provides reclaimed water to customers for irrigation, cooling or for other non-potable uses that would otherwise use potable water.

Non-Potable Irrigation Source Rebates – optional for all size utilities unless currently being implemented.

Definition: A water conservation quantifiable BMP that provides reclaimed water or rebates (for use of other non-potable water sources for irrigation) to the single-family and multi-family residential sectors and/or the non-residential sector. Categories include: (1) groundwater from wells; and (2) other irrigation sources; does not include reclaimed water.

Water-Efficient Landscape and Irrigation Evaluations and Rebates - default for large utilities, default for small and medium utilities only if currently being implemented.

Definition: A water conservation quantifiable BMP that provides water-efficient landscape and irrigation evaluations with or without rebates to the single-family and multi-family residential sectors and/or the non-residential sector.

High-Efficiency Clothes Washer Rebates or Retrofits - optional for all size utilities, unless currently being implemented.

Definition: A water conservation quantifiable BMP that provides rebates (or retrofits) to the single-family and multi-family residential sectors and/or to the non-residential sector for high-efficiency clothes washers. Categories include: (1) coin-operated self-serve laundry, non-residential; (2) multi-family customers with common area washers; (3) multi-family customers with washers in units; and (4) single family home washers.

Ultra Low Flush (ULF) Toilet Rebates or Retrofits - default for medium and large utilities; default for small utilities only if currently being implemented.

Definition: A water conservation quantifiable BMP that provides ULF toilet rebates (or retrofits) to the single-family and multi-family residential sectors and/or the non-residential sector.

Urinal Rebates or Retrofits – optional for all size utilities unless currently being implemented.

Definition: A water conservation quantifiable BMP that provides urinal rebates (or retrofits) to the non-residential sector. Categories include: (1) waterless urinals; (2) ULF urinals.

Non-residential Water-Use Evaluations/Implementation - default for any size utility where non-residential water use is greater than or equal to 25%, optional for any size where NR water use is less than 25% unless BMP is currently being implemented.

Definition: A water conservation quantifiable BMP that provides water-use evaluations to non-residential water users. Applicable to indoor water use only (includes cooling/does not include landscape irrigation). Irrigation and landscape is handled under the water efficient landscape and irrigation evaluations and rebates BMP.

Other Measures or BMPs Currently being Implemented – This screen allows the user to enter the name and description of measures/BMPs that they are currently implementing that are different from the measures/BMPs provided by the GUIDE.

6.2 PROFILE MODULE - STEPS 2A AND 2B: VIEW/PRINT PROFILE SUMMARY REPORT, AND BASELINE PLAN

The purpose of the Profile Summary Report is to provide a comprehensive summary of the utility’s profile. The purpose of the Baseline Summary Report is to provide the user with a list of the measures and BMPs in the GUIDE, identifying each one as either default or optional, indicating its implementation status, and providing a recommended action.

6.2.1 Step 2A: View/Print Profile Summary Report

This Profile Summary Report will help the user check information entered into the Profile Module for accuracy. It also serves as a review document for water management district permitting staff (see Steps 3, 5, and 9). If your utility is not the permittee on the WUP/CUP (i.e., you buy raw or finished water from a wholesaler or water supply authority), this report would serve as a report to your wholesaler/water supply authority for their review prior to submitting to the District.

To view the Profile Summary Report, select Step 2A from the top tab menu or from the Home Page. A “File Download” screen will appear and prompt you to select “open,” “save,” or “cancel.” You can open the file and then save it, or save it directly from this screen. The Profile Summary Report is a Microsoft Word Document that can be edited as needed, but, to maintain consistency in the permitting process, it is recommended that you minimize editing or reformatting reports that will accompany a permit application. However, it may be appropriate and helpful to permit staff if you provide annotations for clarification, or to direct the reader to a particular support document.

6.2.2 Step 2B: View/Print Baseline Plan Report

The purpose of the Baseline Plan is to provide a preliminary list of potential measures and BMPs, and an implementation status and recommendation based on the utility Profile data. Measures and BMPs are identified as either default or optional (see Figure 3). Default measures/BMPs are presumptively required; however, a utility can propose to modify or remove default measures or BMPs in Step 4.

If a measure or BMP in the report seems to have the wrong designation (default or optional) or the recommended action or implementation status does not seem to be correct, return to the Profile questions for that measure/BMP (by clicking on the link in the Baseline Plan, or by selecting from the left navigation pane) and check your answers. If the data entered there are correct, the problem may be elsewhere in the Profile. For example, the population and water use projections may be incorrect.

To print the Baseline Plan select “Step 2B” from the top tab menu or the Home Page. Then, select the “Print Baseline Plan” button on the bottom of the screen. A “File Download” screen will appear and prompt you to select “open,” “save,” or “cancel.” You can open the file and then save it, or save it directly from this screen. The Baseline Plan Report is a Microsoft Word Document that can later be edited; however, since the purpose of this report is to show only what the GUIDE generated, there should be little to no reason to edit the report once it has been downloaded.

6.3 PROFILE MODULE - STEP 3: CONSIDER CONDUCTING A PRELIMINARY REVIEW OF THE PROFILE SUMMARY AND BASELINE PLAN REPORTS WITH THE WATER MANAGEMENT DISTRICT

It is recommended that the utility request a preliminary permitting (pre-application) meeting with water management district staff responsible for reviewing their WUP/CUP and accepting the Water Conservation Plan. It would likely be beneficial to request that the District invite staff that was or is engaged in Conserve Florida discussions to attend meetings that involve the Water Conservation Plan.

6.4 PLANNING MODULE – STEP 4: VIEW/EDIT/PRINT WATER CONSERVATION TOOLBOX

Step 4 is the beginning of the Planning Module. By selecting Step 4, the GUIDE will open the Water Conservation Toolbox (Figure 4). Toolbox operations and other Planning Module functions that are available from the Toolbox are discussed below.

6.4.1 Water Conservation Toolbox

The first time you visit the Toolbox it will look very similar to the Baseline Plan. The measures/BMPs are organized as default and optional measures/BMPs, with the same recommended actions shown in the Baseline Plan. The Toolbox, however, has an edit option.

6.4.2 View/Edit Planned Measures

To view and/or edit a measure, select the measure from the Toolbox or the left navigation pane, and the GUIDE will open the Planning screen for that measure. The screen will include the GUIDE-recommended action and provide for the entry of a utility-recommended alternative action or comment. Below the actions are similar questions asked in the Profile Module with the answers you provided in the Profile Module. The questions are worded slightly different to reflect that questions now relate to the planning process. Data fields for planning answers are automatically populated with answers you provided in the Profile Module. If you plan to implement the measure differently than how it was previously implemented, edit the auto-populated answers to reflect planned implementation. If you plan to follow the recommended action and if you plan to implement the measure exactly as it had previously been implemented, no edits are necessary.

6.4.3 View/Edit Planned BMPs and Build BMP Scenarios

To view and/or edit a BMP, select the BMP from the Toolbox (or from the left navigation pane), and the GUIDE will open the Planning screen for that BMP. The screen will include the GUIDE-recommended action and provide for the entry of a utility-recommended alternative action or comment. Figure 15 is an example of a BMP Planning screen before BMP scenarios have been developed. Also displayed on each BMP screen is the cost of the next increment of supply and the current cost of water as a volume-weighted average. If the user builds a BMP scenario with a cost per thousand gallons (cost effectiveness) that is greater than the cost of the next increment of supply, the cost effectiveness of the scenario will be shown in red font. Background information on cost effectiveness is provided in section 6.4.3.1 and building BMP scenarios is discussed in section 6.4.3.2.

Figure 15. Example Screen for Developing a BMP Scenario, with No Previously Developed Scenarios shown (this is the first scenario the user created for this BMP)

6.4.3.1 Water Savings Rates, Cost Effectiveness Terminology and Calculations

BMP savings rates that are used as default savings rates in the GUIDE are based on savings rates used in the Tampa Bay Region (see Table 1). For BMPs that affect indoor water use, these savings rates should be relatively accurate. However, for BMPs that affect outdoor water use, the savings rates may not be as applicable if your utility is not in the Tampa Bay Region. In either case, it is important to discuss savings rates with your water management district. Some of the districts have preferred estimated savings rates for some of the BMPs available in the GUIDE.

Table 1. Default Savings Rates used by GUIDE for Quantifiable BMPs
BMP	Category	Sector	Default Savings Rate	Units
Reuse Projects	No Categories	SF	300	gpad
		MF	713*	gpad
		NR	9232*	gpad
Non-Potable Irrigation Source Replacement or Rebates	(1) Groundwater from Wells (2) Other Irrigation Sources	SF	300	gpad
		MF	713*	gpad
		NR	9232*	gpad
Water-Efficient Landscape and Irrigation Evaluations and Rebates	(1) Landscape & Irrigation Evaluations without Rebates (2) Landscape & Irrigation Evaluations with Irrigation Rebates (3) Landscape & Irrigation Evaluations with Irrigation & Landscape Rebates	SF	140**	gpad
		MF	143	gpad
		NR	978	gpad
High-Efficiency Clothes Washer Rebates and Retrofits	(1) Coin-operated Self-serve Laundries (assumes 19 washers per account) - Rebate	NR	912	gpad
	(2) Coin-operated Self-serve Laundries (assumes 19 washers per account) - Retrofit	NR	912	gpad
	(3) Common-area Washers (affects all units) - Rebate	MF_com	3.7	gpud
	(4) Common-area Washers (affects all units) - Retrofit	MF_com	3.7	gpud
	(5) MF with in-unit Washers - Rebate	MF_in	10.8	gpud
	(6) MF with in-unit Washers - Retrofit	MF_in	10.8	gpud
	(7) SF Homes	SF	16.3	gpad
Ultra Low Flush (ULF) Toilet Rebates and Retrofits	(1) Rate (2) Retrofit	SF	26.6	gpad
		MF	20.3	gpud
		NR	26	gpmd
Urinal Rebates and Retrofits	(1) Waterless Urinal - Rebate	NR	117	gpad
	(2) Waterless Urinal - Retrofit	NR	117	gpad
	(3) ULF Urinal - Rebate	NR	70	gpad
	(4) ULF Urinal - Retrofit	NR	70	gpad

Table 1. Default Savings Rates used by GUIDE for Quantifiable BMPs (Continued)
Non-Residential Water-Use Evaluations/ Implementation	(1) With Rebates (2) Without Rebates	NR	User-defined	gpad


BMP Template	User-defined	User-defined	User-defined	Based on end-use data

Source of Savings Rates: Potable Water Conservation Best Management Practices for the Tampa Bay Region, September 2003.

*Savings rates are not well defined; site specific data is required.

**Savings not assured without follow-up or rebates.

SF = single- family residential

MF = multi-family residential

NR = non-residential

MFin = multi-family residential with in-unit laundry room

MF_com= multi-family residential with a common laundry area

gpad = gallons per account per day

gpud = gallons per unit per day

gpmd = gallons per measure per day

Table 2 is a list of water conservation cost effectiveness evaluation terminology used in the Planning and Reporting Modules of the GUIDE. The cost-effectiveness calculations used to Plan and Report on Plans and individual BMPs are provided after Table 2.

Table 2. Water Savings and Cost Effectiveness Terminology used by the GUIDE
Term (acronym)	Definition	Comments
Water Savings Horizon (WSH)	The time horizon over which water savings and cost/effectiveness are evaluated	Since many BMPs save water beyond the duration of implementation horizon (or Water Conservation Plan Horizon), it is better to evaluate the BMP’s water savings and cost effectiveness beyond the implementation schedule. Although some BMPs may be considered to save water indefinitely, it is a typical practice to evaluate the water savings and effectiveness over a 20-year planning horizon. It is also possible for BMP savings to degrade over time, for example in the case of an efficient irrigation system that is not maintained. In this case, for simplicity, the GUIDE assumes that the BMP savings are maintained. The default WSH is 20 years.
Duration of Implementation (DOI)	The time horizon of the Water Conservation Implementation Plan	If a utility develops a five-year plan, the Plan will include a BMP implementation schedule for the next five years. Conservation program implementation costs are evaluated across the DOI (not the WSH). However, it is assumed that the savings that accrue from the measures implemented will continue through the WSH. A typical DOI is 5 years.
Planning Year (Y)	The year for which water conservation implementation was planned/ implemented	It is helpful to evaluate planned against actual savings, costs and cost effectiveness for singular planning years. Although the yearly savings will be lower and the cost effectiveness much higher than the savings and cost effectiveness evaluated over the WSH, this parametric will help to evaluate planned versus actual costs, savings and cost effectiveness on a yearly basis.
Cost (C)	Cost to implement a BMP or entire Water Conservation Plan for one year of implementation.

Table 2. Water Savings and Cost Effectiveness Terminology used by the GUIDE (Continued)
Term (acronym)	Definition	Comments
P_DOI	Present worth cost of implementing BMP or entire Plan over the duration of implementation expressed in 1^st-yr (of implementation) dollars
Yearly Water Savings (S_Y)	Water saved during a single planning year by implementing a BMP or an entire Water Conservation Plan for that year
S_WSH	Water savings evaluated over the WSH	The water savings accumulate with each year.
Cost ratio	Cost per BMP
Cost effectiveness (C/E)	The comparison of total costs relative to benefits; costs are expressed in dollars, but benefits can be expressed in another unit (e.g., a quantity of water).	For the purposes of the GUIDE, C/E will be calculated as follows: Present Worth Cost to implement BMP or Plan Water Savings from implementing BMP or Plan

Table 2. Water Savings and Cost Effectiveness Terminology used by the GUIDE (Continued)
Term (acronym)	Definition	Comments
C/E_Y	Cost effectiveness of a BMP or Plan evaluated over one-year of implementation and water savings.	C S_Y
C/E_WSH	Cost effectiveness of a BMP or Plan where the costs are evaluated over the duration of implementation and the savings are evaluated over the water savings horizon.	P_DOI S_WSH

Calculating Present Worth of Program Costs over the Duration of Implementation

The present worth cost of each BMP is calculated by summing all costs associated with implementing the BMP over the BMP duration of implementation. The interest rate used for the present worth analysis is 5 3/8%. For example, the present worth cost for a BMP beginning in year 2006 with a five-year DOI is calculated as follows.

(P_DOI)₂₀₀₆		=	C₂₀₀₆
			+ C₂₀₀₇´(1 + i)^-1
			+ C₂₀₀₈´(1 + i)^-2
			+ C₂₀₀₉´(1 + i)^-3
			+ C₂₀₁₀´ (1 + i)^-4

Where:	(P_DOI)₂₀₀₆	=	Total present worth cost of program in 2006 dollars
	C₂₀₀₆	=	Cost to implement BMP in 2006
	i	=	Interest rate

Calculating Water Savings over the Water Savings Horizon

To determine total water savings over the WSH, it is assumed that the BMPs implemented in the final year of the DOI would continue to save water on an annual basis through the WSH. Typically, the DOI will be less than the WSH. For example, the DOI may be 5 years but the WSH 20 years. For this case, the water savings in the fifth year are multiplied by 16 years. The water savings for a BMP with a DOI of 5 years and a WSH of 20 years would be calculated as follows.

S_WSH		=	[S_yr-1+ S_yr-2+ S_yr-3+ S_yr-4+ (S_yr-5´ 16)] ´ 365 days

Where:	S_WSH	=	Water savings in million gallons (MG) over the WSH
	S_yr-1	=	Water savings in yr-1 (etc.) of BMP implementation in million gallons per day (MGD)

Calculating the Cost Effectiveness

BMP cost effectiveness is defined as the cost per 1,000 gallons of water saved for implementing the BMP. The cost effectiveness of a BMP that began implementation in 2006 would be calculated as follows.

C/E_WSH		=	(P_DOI)₂₀₀₆ ¸ (S_WSH ´ 1,000 Tgal/MG)

Where:	C/E_WSH	=	Program cost effectiveness in dollars per 1,000 gallons (Tgal) over the BMP DOI and WSH
	(P_DOI)₂₀₀₆	=	Total present worth cost of program in 2006 dollars
	S_WSH	=	Total water savings in MG over the WSH

Calculating Present Worth of Program Costs over the Duration of Implementation

The present worth cost of each BMP is calculated by summing costs associated with implementing the BMP over the BMP duration of implementation. The present worth cost for a BMP beginning in year 2006 with a five-year DOI is calculated as follows.

(P_DOI)₂₀₀₆		=	C₂₀₀₆
			+ C₂₀₀₇´(1 + i)^-1
			+ C₂₀₀₈´(1 + i)^-2
			+ C₂₀₀₉´(1 + i)^-3
			+ C₂₀₁₀´ (1 + i)^-4

Where:	(P_DOI)₂₀₀₆	=	Total present worth cost of program in 2006 dollars
	C₂₀₀₆	=	Cost to implement BMP in 2006, etc.
	i	=	Interest rate of 5 3/8% (Conserve Florida default value)

Calculating Water Savings over the Water Savings Horizon

To determine total water savings over the WSH, it is assumed that the BMPs implemented in the final year of the DOI would continue to save water on an annual basis through the WSH. The DOI for this Plan is 5 years and the WSH is 20 years. For this case, the water savings in the fifth year are multiplied by 16 years. The water savings for a BMP with a DOI of 5 years and a WSH of 20 years is calculated as follows.

S_WSH		=	[S_yr-1+ S_yr-2+ S_yr-3+ S_yr-4+ (S_yr-5´ 16)] ´ 365 days

Where:	S_WSH	=	Water savings in million gallons (MG) over the WSH
	S_yr-1	=	Cumulative water savings in yr-1 (etc.) of BMP implementation in million gallons per day (MGD)

Calculating the Cost Effectiveness

BMP cost effectiveness is defined as the cost per 1,000 gallons of water saved for implementing the BMP. The cost effectiveness of a BMP that began implementation in 2006 is calculated as follows.

C/E_WSH		=	(P_DOI)₂₀₀₆ ¸ (S_WSH ´ 1,000 Tgal/MG)

Where:	C/E_WSH	=	Program cost effectiveness in dollars per 1,000 gallons (Tgal) over the WSH
	(P_DOI)₂₀₀₆	=	Total present worth cost of program in 2006 dollars
	S_WSH	=	Total water savings in MG over the WSH

6.4.3.2 Building BMP Scenarios

On each BMP planning screen, below the recommended and alternative actions, are a series of questions designed for you to develop BMP scenarios. A BMP scenario consists of the following elements.

Category – Some BMPs have categories as shown in Table 1.

Sector – applies to the water use sector (single family, multi-family, non-residential) where you intend to implement the BMP. If the sector is part of the category, the GUIDE will auto-populate this field with the correct sector.

Water Savings Horizon – planning time frame over which you intend to evaluate cost effectiveness (see Table 2).

Water Savings Rate – estimated water savings that is anticipated from BMP implementation. The unit of measure for the savings rate depends on the BMP, category and sector and some BMPs have default savings rates (see Table 1). If the BMP/category/sector has a default savings rate, the GUIDE will automatically populate the savings rate field with the default value. However, default savings rates can be changed with an explanation.

Present Worth Interest Rate – interest rate that is used in the cost-effectiveness calculations (see Table 2). The default interest rate is 5.375%. However, the default interest rate can be changed with an explanation.

Cost per account, unit, or measure – cost to the utility to implement the BMP on a per-account, per-unit, or per-measure basis. The unit of measure is consistent with the savings rate unit of measure. For example, the savings rate for single family toilet rebates is gallons per account per day (gpad); likewise costs should be entered in cost per account. The savings rate for non-residential toilet rebates is gallons per measure (or toilet rebated) per day; therefore, the cost should be provided in cost per measure (or toilet rebated).

Number of Available Accounts – the number of accounts for which the BMP can be applied. The number of available accounts is calculated by the GUIDE in the Profile Module for the following BMPs/sectors.

Single Family Water-efficient Landscape and Irrigation Evaluations and Rebates
Single Family Ultra Low Flush Toilet Rebates or Retrofits
Non-residential Urinal Rebates or Retrofits
Non-residential Water-use Evaluations/Implementation

Duration of Implementation – the duration (measured in years) over which BMPs will be implemented and costs evaluated (see Table 2).

BMP Implementation Schedule – based on the plan horizon established in the Profile Module, the GUIDE will provide you with an implementation schedule for you to complete. Enter the number of accounts, units, or measures per year and the GUIDE will calculate the number of available accounts remaining, and the yearly and cumulative water savings (based on the savings rate).

After you provide the GUIDE with the requested data for a scenario, the GUIDE will report the following scenario parameters.

Water Savings Horizon
Savings Rate
Interest Rate
Cost per Account, Unit or Measure
Total BMP Cost
Total BMP Water Savings
BMP Cost Effectiveness

After you have developed a scenario (or multiple scenarios) for a BMP, a summary of the scenario is available with the option to delete scenarios. The scenario summaries are tabulated on the screen for the BMP of interest, located between the recommended/alternative actions and the data fields for developing a new BMP scenario (see Figure 16). If you wish to view or edit a previously developed BMP scenario, click on the BMP name in the summary table on the BMP screen and the GUIDE will provide the BMP details in a format that can be edited. Scenarios that are greater than the cost of water will show the cost effectiveness in red font.

Figure 16. Example Screen for Developing a BMP Scenario, with Previously Developed Scenarios Shown (user has already created two scenarios for this BMP)

6.4.4 Remove/Restore Measures and BMPs from the Toolbox

After you have developed scenarios for your default (and optional if you choose) BMPs to determine if it is cost effective and/or desirable to implement the BMPs, and after you have determined which measures your utility plans to implement, you need to perform a final review/organization of the Toolbox. Check that the toolbox is properly arranged with respect to the measures and BMPs you plan to implement.

You can remove default measures and BMPs with an explanation of why the measure/BMP is not appropriate for your utility. Optional measures/BMPs can be removed without an explanation. At this point in the planning process, if there are optional measures/BMPs that you do not plan to implement, you must remove them. Leaving measures/BMPs in the Toolbox as optional measures/BMPs indicates to the District that you plan to implement them although they are optional.

To remove a default measure/BMP select “remove” from the Toolbox and enter an explanation for removal in the text box when prompted by the GUIDE. To remove optional measures/BMPs, simply select “remove;” the GUIDE will not prompt you to provide a reason because it is an optional measure/BMP.

Once you have removed all default and optional BMPs/measures you do not wish to implement, you will see them listed in the Toolbox as “removed default/optional measures/BMPs.” If you decide later that you wish to implement them, select “restore” beside the removed measure/BMP.

6.4.5 Print Toolbox Summary Report

After you have arranged your Water Conservation Toolbox to show (1) default and optional measures/BMPs you plan to implement, (2) removed default/optional measures/BMPs you do not plan to implement, and (3) alternative actions/comments (where you wish to provide them), you can Print the Toolbox Summary. The purpose of the Toolbox Summary Report is to provide a snapshot to the utility and district staff of the final selection of measures and BMPs with the GUIDE-recommended and utility-proposed alternative actions. To print, select the “Print Water Conservation Toolbox” button at the bottom of the screen.

6.4.6 Manage Planned BMPs

This menu option is available from the bottom of the Toolbox and from the left navigation pane and is discussed in more detail as Step 6.

6.5 PLANNING MODULE STEP 5 – CONSIDER CONDUCTING A REVIEW OF PROFILE AND TOOLBOX SUMMARY REPORTS WITH THE WATER MANAGEMENT DISTRICT

It is recommended that the utility request a preliminary permitting (pre-application) meeting with water management district staff responsible for reviewing their WUP/CUP and accepting the Water Conservation Plan. It would likely be beneficial to request that the district invite staff that was or is engaged in Conserve Florida discussions attend meetings that involve the Water Conservation Plan.

If you elected to have a pre-application meeting with the District to discuss your Profile Summary and Baseline Plan Reports as recommended in Step 3, the purpose of this additional meeting would be to discuss specific measures and BMPs you plan to implement or not to implement. If you built BMP scenarios that were more costly than your next increment of supply, this would be a good opportunity to discuss that with district permitting review and conservation staff. Possibly, the District could offer you guidance on how a utility with a similar profile successfully implemented the BMP at a lower cost.

6.6 PLANNING MODULE - STEP 6: DEVELOP BMP PORTION OF PLAN

If you select Step 6 from the top tab menu or the Home Page, the GUIDE will open the Manage Planned BMPs screen (see Figure 5). You can also access the Manage Planned BMPs screens by selecting it from the bottom of the left navigation pane of the Planning Module or the Water Conservation Toolbox screen. It is from the Manage Planned BMPs screen that you build the BMP portion of your Water Conservation Implementation Plan. The measures portion of your Implementation Plan will be built from what you entered for each measure in the Planning Module. For BMPs, this additional step of managing your BMPs is required so that you can see the overall water savings and cost effectiveness of the various Plans (unique mixes of BMPs) that you create.

If you have completed building BMP scenarios but have not built the BMP portion of your Implementation Plan, select “create new” from the drop-down menu for the “manage plans” option located at the bottom of the Toolbox, the Planning Module left navigation pane, or by selecting Step 7 from the top tab menu or the Home Page. The first question on the Mange Planned BMPs screen prompts you to select the plan you wish to view/edit or to select “create new” to create a new BMP Plan. If you came to this page from the Toolbox or Planning Module left navigation pane, the selection will be auto-populated with the BMP Plan name (or create new) option you selected to get to this page. Once you have created a BMP Plan (or multiple Plans) you can return to a specific Plan through this drop-down menu.

To create a new BMP Plan, the GUIDE will ask you to name the Plan and provide a description. The GUIDE allows you to develop an unlimited number of BMP Plans. Once you have chosen the planned BMP mix that you would like to submit to the District, check the box beside the question “Is this the Plan that you are going to submit to the District?” The GUIDE allows only one BMP Plan to be marked as a district submittal.

To create a Plan of BMPs, select the BMP scenarios you wish to include in the Plan. Similar to individual BMP scenarios, all BMP Plans with a cost per thousand gallons (cost effectiveness) that is greater than the cost of the next increment of water will have the cost effectiveness value in red font.

6.7 PLANNING MODULE – STEP 7: REVIEW BMP PLAN SUMMARIES

From the Mange Planned BMPs screen, select “view Plan summary (which shows forecasted usage with and without conservation).” The GUIDE will open a screen that shows the following summary for each BMP Plan created (see Figure 6).

Planned Water Savings – for the BMP Plan of interest, the GUIDE displays the cumulative water savings.

Forecasted Demand without Conservation – the GUIDE auto-populates this column with the demand projections provided in the Population and Water Use Projections section of the Profile Module.

Forecasted Demand with Conservation - the GUIDE calculates and displays reduced demand projections by subtracting the cumulative water savings for each year from the forecasted water use without conservation.

Forecasted Per Capita Water Use without Conservation – the GUIDE auto-populates this column with the projected per capita water use calculated by the GUIDE in the Population and Water Use Projections section of the Profile Module.

Forecasted Per Capita Water Use with Conservation – the GUIDE calculates and displays the reduced forecasted per capita water use by dividing the forecasted demand with conservation by the population projections provided in the Population and Water Use Projections section of the Profile Module.

Percent Reduction – the GUIDE calculates and displays the percent reduction by dividing the difference (without conservation compared to with conservation) in water use (or per capita) by the forecasted demand (or per capita) without conservation. Percent reduction applies to both the percent reduction in forecasted demand and in per capita water use because the difference for both parameters as calculated by the GUIDE is attributed to the change in water use only.

6.8 PLANNING MODULE – STEP 8: VIEW/PRINT IMPLEMENTATION PLAN OF MEASURES AND BMPS

This GUIDE-generated report includes all measures and BMPs that the utility plans to implement. Details about measures that were provided in the Planning Module are provided. Planned implementation details of BMPs include the category, sector and implementation schedule for each BMP. Also, the BMP scenario summaries that make up the Plan will be included as will the BMP Plan Summary that shows demand and per capita water use projections with and without conservation.

6.9 PLANNING MODULE – STEP 9: WATER MANAGEMENT DISTRICT REVIEW OF PLAN

Now you have completed the Planning Process and are ready to compile all reports to submit for review. The utility’s Water Conservation Plan includes the Profile Summary Report, Baseline Plan Report, Toolbox Summary Report, and Water Conservation Implementation Plan. These documents should be compiled and submitted for review with cover letter and backup documentation (i.e. utility rate structure, copy of water bill inserts, etc) as needed. Check with your district (or if you are not the permittee, your water wholesaler or water supply authority) to find out what format review staff requires/prefers for the submittal (emailed PDF, mailed hard copy, etc.).

If you are the permittee on the WUP/CUP you can submit the Plan directly to the District. If this Plan was developed for your water supplier (a wholesaler or water supply authority) and you are not the permittee on the WUP/CUP, you may not provide your Plan directly to the District. Please provide the Plan to your wholesaler or water supply authority for review and acceptance. The wholesaler or water supply authority will submit the Plan to the District after they have reviewed and approved the Plan.

After you have submitted the Water Conservation Plan to the Water Management District, select “Plan is under review” from the dropdown menu.

The Water Management District will review the Plan and will either accept the Plan as meeting conservation requirements of the WUP/CUP or will send you a Request for Additional Information (RAI) or Request for Clarification (RFC) of information submitted. If changes are needed, return to the Profile or Planning Module and make the necessary changes and resubmit with whatever additional information or clarification that is requested. Final district correspondence and/or WUP/CUP permit conditions should specify the required reporting frequency.

After the Water Management District has accepted your Water Conservation Plan, return to Step 9 and select “Plan has been accepted” from the dropdown menu. This will “freeze” Profile and Planning Module data entry. However, you will still be able to view/print Profile and Planning data contained in the Profile Summary Report (step 2A), Baseline Plan Report (Step 2b), Toolbox Summary Report (Step 4), and the Water Conservation Implementation Plan Report (Step 8).

6.10 REPORTING MODULE – STEP 10: REPORT ON PLAN SUBMITTED AS STEP 9

After the Water Conservation Plan has been approved, the utility should implement their conservation program in accordance with the Plan and monitor water savings by evaluating billing data of affected accounts before and after BMP implementation. Based on the reporting frequency required by the District, you will need to report on actual implementation through the Reporting Module.

To report on your Water Conservation Plan that was submitted to the Water Management District, select Step 10 from the top tab menu or from the Home Page. The GUIDE will open the Water Conservation Reporting Dashboard (Figure 7). The Reporting Module is auto-populated with measures and BMPs, including implementation details provided in the Water Conservation Implementation Plan.

The GUIDE first prompts you to enter the year that you wish to view or report on. Select the year of interest from the drop-down menu. The Reporting Dashboard configures to include all default/optional measures/BMPs included in your Plan for that year. The GUIDE will prompt you to select that the measure/BMP was either implemented exactly as planned or differently than planned.

6.10.1 Reporting on a BMP/Measure Implemented Exactly as Planned

For measures and BMPs that you implemented exactly as planned you only need to check the “exactly as planned” box. However, it is recommended that you view the Plan to confirm there are no differences by selecting the measure/BMP.

When you select a measure or BMP, the GUIDE will display the questions asked in the Planning Module for that measure. The wording of questions here is meant to reflect the current condition of your utility at the time of Reporting, which would be at least one year later than when you developed your Profile and Plan. The answers you provided in the Planning Module are shown in the left column of the screen under the header “Response Provided during Planning Phase.” The next column, “Reporting Response,” is auto-populated with your Planning Response without the option to edit it.

6.10.2 Reporting on a BMP/Measure Implemented Differently than Planned

For measures and BMPs that you implemented differently than planned, check the “differently than planned” box, then select the measure/BMP. The GUIDE will display planned data, and prompt you to enter reporting data.

For measures, questions asked in the Planning Module for that measure will be displayed. The answers you provided in the Planning Module to the questions are shown in the left column of the screen under the header “Response Provided during Planning Phase.” The next column, “Reporting Response,” is auto-populated with your Planning Response with the option to edit it. Edit your reporting response to reflect how the measure was implemented during the planning year of interest (see Figure 17).

Figure 17. Reporting Module Screen for a Measure where the User has Implemented the Measure Differently than Planned

When you select a BMP from the Reporting Dashboard, the GUIDE will provide a table as shown in Figure 18. To report on implementation, enter the value for each parameter as implemented for the year of interest. Where the reporting data entered is different from the planning data, the GUIDE will prompt you to enter a comment explaining the reason for variance. Also, The GUIDE will calculate the difference between the planning and reporting values. Future planning years and past planning years (that you have already reported on) are provided without the option to edit.

Figure 18. Reporting Module Screen for a BMP where the User has Implemented

the BMP Differently than Planned

6.11 REPORTING MODULE - STEP 11: VIEW/PRINT REPORT SUMMARY

After you have entered reporting information for all measures/BMPs that were implemented differently than planned, Select Step 11 to open the BMP Report Summary screen (Figure 19). The BMP Report Summary table includes three types of information: planned, reported, and actual.

Figure 19. BMP Report Summary

Planned data developed in Step 6, and submitted as Step 9 for the planning year of interest is provided again in the BMP Report Summary. Details of how the values are calculated are discussed in Section 6.7.

Planned Water Savings (mgd)
Demand without Conservation (mgd)
Demand with Planned Conservation (mgd)
Forecasted Population (from Profile Module)
Per Capita Demand without Conservation (gpcd)
Per Capita Demand with Planned Conservation (gpcd)
Percent Reduction in Demand (as mgd or gpcd) – Planned

Reported data provided in the BMP Report Summary includes:

Reported Water Savings (mgd) – cumulative water savings based on reported implementation.

Demand with Reported Conservation - the GUIDE calculates and displays reduced demand projections by subtracting the reported cumulative water savings from the forecasted water use without conservation.

Per Capita Demand with Reported Conservation – the GUIDE calculates and displays the reduced forecasted per capita water use by dividing the forecasted demand with reported conservation by the population projections provided in the Population and Water Use Projections section of the Profile Module.

Reported Percent Reduction – the GUIDE calculates and displays the percent reduction by dividing the difference (without conservation compared to with reported conservation) in water use (or per capita) by the forecasted demand (or per capita) without conservation. Reported percent reduction applies to both the percent reduction in reported forecasted demand and in reported per capita water use because the difference for both parameters as calculated by the GUIDE is attributed to the change in water use as a result of reported implementation.

Actual data – using billing data, enter actual demand (in mgd), and service area population for the reporting year of interest and the application will calculate the following parameters:

Actual per capita demand (gpcd) – the GUIDE calculates actual per capital water demand by dividing the actual demand by the actual population.

Actual Demand (mgd) Percent Reduction – the GUIDE calculates and displays the percent reduction by dividing the difference (without conservation compared to actual) in demand by the forecasted demand without conservation.

Actual Demand (gpcd) Percent Reduction – the GUIDE calculates and displays the per capita demand percent reduction by dividing the difference (without conservation compared to actual) in per capita demand by the forecasted per capita demand without conservation.

The Plan Report includes the BMP Report Summary (discussed above), and details of how each measure and BMP was implemented. To view and/or print the Plan Report, select the “Print Report Summary” button on the bottom of the screen. A “File Download” screen will appear and prompt you to select “open,” “save,” or “cancel.” You can open the file and then save it or save it directly from this screen.

6.12 REPORTING MODULE - STEP 12: WATER MANAGEMENT DISTRICT REVIEW OF PLAN REPORT

The water management district will review the Plan and determine if reasonable progress toward achieving water use efficiency goals (established in Step 9) has been made. Depending on that determination, it may be necessary to revise the Plan.

TABLE OF CONTENTS

(Continued)

6.0 THE CONSERVE FLORIDA PROCESS - STEP BY STEP

6.2.1 Step 2A: View/Print Profile Summary Report

6.2.2 Step 2B: View/Print Baseline Plan Report